Guidelines For Web Publishing
Statement of Purpose
Websites representing all or part of the school system must adhere
to certain guidelines and all related policies. Failure to do so
could result in the loss of web site privileges. The decision is left to
the discretion of the Office of Computer Related Instruction.
- Schools can develop web sites that can be composed of a single page
or several pages linked together. The maximum size will be determined by
Office of Computer related Instruction.
- A staff member will be designated as a webmaster, and this staff member
will be assigned to maintain and be responsible for the site at his or
- The Board of education will ensure that the content of the web
sites contain educationally sound materials. They are not responsible for
connecting sites on the Internet.
- Contents must be school, curriculum, or system-related. Specific web
site content will be determined by the web site applicant, as long as it
does not conflict with school system policy or guidelines.
- All copyright laws and regulations must be followed. Further,
written permission must be obtained and kept on file by the site's webmaster
before using copyright materials.
- Parent or guardian permission to use a student's picture must be obtained
and kept on file by the webmaster.
- Parent or guardian permission to use unique student-generated content
or products must be obtained and kept on file by the webmaster.
- Students should only be identified by first name and initial of last
- The staff member supervising a student's work via telecommunications
is responsible for sending, receiving, and distributing student mail generated
as a result of a web site.
- Names and/or images of staff will only be posted with written consent.
- No commercials from private businesses are allowed.
Creating Web Pages
Listed below are specific style guidelines relevant to sites housed
on the school system's web server.
- Site pages must have an acceptable appearance when viewed with any
of the major WWW browser (Netscape, Explorer, Mosaic, etc.).
- Each site's home page must load in less than a minute from another School System
- Hypertext Markup Language (HTML) code must be consistent with current
standards and practices. The "Internet Resources" section of the school system's
Web Site contains links to a variety of HTML tutorials.
- Each site will have a homepage with the option of links to other pages
that contain information on subject-specific topics (e.g., school newspaper,
partnerships, student projects, special events, etc.). The choice of topics
is a school-based decision.
Required Home Page Elements
- Each site's home page will have a link to the Board of Education of
Washington County's home page.
- Each page at a site will have a link back to its home page.
- As a part of a statement welcoming comments from site visitors, each
home page will provide viewers with the name, school mail address, and
e-mail address of the site's Webmaster.
- Each home page will contain a statement indicating the date that the
site was last updated Web page style guides should be consulted. The "Internet
Resources" section of the school system's Web site contain slinks to a collection
of sites that contain additional style tips.
Listed below are specific style requirements to sites housed on the school system's
- Links to outside locations should be tested prior to posting on a page
to insure that they are still active and they do not lead to areas that
are inappropriate for K-12 school environments. The links should be tested
- Links to download audio, graphic, and movie files should indicate the
type (e.g., audio, graphic or video), format ex. wav, jpeg, mpeg, QuickTime,
etc.) and size of file.
Web Site Maintenance
The Webmaster is responsible for maintaining the site. The Webmaster
may delegate responsibility for maintaining various aspects of the site.
A committee composed of the Webmaster, students, teachers, administrators,
parents and community members can support the Webmaster in maintaining
the website and approving its content. The composition of the committee
will be a school-based decision. Content should be checked quarterly to
ensure accuracy, timelines and relevance. Submitting Web Sites or Web Pages
for Publication Original or revised web pages should be submitted to the
Office of Computer Related Instruction for posting on the Web Server. Contact
the Office prior to submission for instructions on how to transfer your
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